New England Beetle Cat Boat Association
(Revised August 8, 2009)
The name of this organization shall be: New England Beetle Cat Boat Association.
The purposes of this organization shall be to:
- Promote and encourage the sailing and racing of Original Beetle Cat Boats.
- Maintain uniform measurements and specifications so as to assure, to the extent possible, a truly one-design class.
- Sponsor class regattas and determine class champions.
- Foster a feeling of good will and neighborliness between and among sailors of Original Beetle Cat Boats throughout New England and elsewhere in the world.
- Promote the maintenance, restoration, and preservation of the original Beetle Cat Boat.
The membership of the Association shall be composed of the following classes of members:
Organization Members. An organization member shall be any yacht club or sailing organization which has under its jurisdiction a fleet of three or more Original Beetle Cat Boats and which conducts regular races for that fleet. Upon becoming a member, such yacht club or sailing organization shall be entitled to one vote at any meeting of the members of the Association.
Regular Members. A regular member shall be any individual owner of an Original Beetle Cat Boat, or any family member of such owner residing at the same address; and shall be entitled to vote at any meeting of the members of the Association provided that only one vote is cast per Original Beetle Cat Boat. In the case where a regular member is the owner of more than one Original Beetle Cat Boat, that regular member shall be entitled to only one vote, regardless of the number of Original Beetle Cat Boats owned.
Associate Members. An associate member shall be any crew member, former owner, or other interested person who is not eligible for regular membership, and shall not be entitled to a vote.
Honorary Members. An honorary member may be elected from time to time by the members of the Association in recognition of past service to the Association, shall be entitled to a vote, and shall not be required to pay dues.
All members shall receive the publications of the Association.
BOARD OF GOVERNORS
Section 4.01 Membership. The Board of Governors shall be constituted as follows:
- The officers of the Association.
- Six members-at-large elected to serve for a term of three years. They shall be elected to a three-year term of office at the Annual Meeting of the Association in such a manner that the term of two members shall terminate each year. No person shall be eligible for election to such office for more than two consecutive three-year terms
- The immediate past Chairman of the Association.
- A representative of Beetle, Inc., the sole builder of the Original Beetle Cat Boat.
Section 4.02 Powers. The property, affairs, and activities of the Association shall be managed by the Board of Governors and the Board shall have and may exercise all of the powers of the Association. Without limiting the generality of the foregoing, the Board of Governors shall exercise the following specific powers:
- Appoint regular and ad hoc committees.
- Establish and maintain measurements and specifications for the Original Beetle Cat Boat. Consider and act upon any changes proposed by a member of the Association and establish such rules and regulations as are necessary and appropriate to assure that the Original Beetle Cat Boat shall be and remain a truly one-design class.
- Establish championship regattas for various categories of contestants. Enact rules and regulations for the conduct of those regattas. Select annually the location of each regatta and take such other action as may from time to time be necessary and appropriate to determine class champions.
- Establish the dues schedule for the members of the Association and oversee the maintenance and conservation of those dues and fees and any other funds which may come in to the hands of the Association, and authorize the expenditure of those funds in the conduct of the Association's affairs.
Section 4.03 Meetings.
- Regular. The regular meetings of the Board of Governors shall be held at such time during the months of April and November each year and at such place as the Board of Governors shall determine.
- Special. Special meetings of the Board of Governors shall be held whenever called by the Chairman or by any three members of the Board of Governors and shall be held at such place and time as shall be determined by the person or persons calling the meeting.
- Notice. Notice of regular and special meetings of the Board of Governors shall be given by the Secretary or in the case of special meetings by the person calling the meeting, to each member of the Board of Governors and Assigns by mailing the same to the address recorded with the Secretary, at least ten (10) days before the day on which the meeting is to be held. All other members shall be notified by mail or by other means. Every such notice shall state the time and place of the meeting, but need not state the purpose thereof, except as otherwise in these By-Laws expressly provided. Such notice shall be sent by regular mail, postage prepaid, to the last known address of such person as furnished by him to the Secretary.
- Quorum and Manner of Acting. Six members of the Board of Governors shall constitute a quorum for the transaction of business at any meeting of the Board of Governors, and the act of a majority of the Board present at any meeting at which a quorum is present shall be the act of the Board of Governors. In the absence of a quorum, a majority of the Board present may adjourn any meeting from time to time until a quorum be had. Notice of an adjourned meeting need not be given. The members of the Board of Governors may grant proxies to others to act in their place and stead at a duly called meeting of the Board, provided however, that such proxies may not be counted in determining whether a quorum is present.
- Open Meetings. All meetings of the Board of Governors shall be open to all members of the Association, provided, that only members of the Board of Governors shall be entitled to vote.
Section 5.01 Number. The officers of the Association shall be a Chairman, a Vice-Chairman, a Secretary, and a Treasurer. One person may hold the offices and perform the duties of any two or more of said offices.
Section 5.02 Election and Term of office. Each officer shall be elected annually by the members of the Association and shall hold office until his successor shall have been duly elected and qualified. The newly elected officers shall take office on the October 1st following the annual meeting. Only members of the Association shall be permitted to hold office.
Section 5.03 Nominating Committee. The Nominating Committee shall be comprised of five (5) members who shall be appointed by the Chairman at the regular meeting of the Board of Governors held in November. No more than two members of the Nominating Committee shall be members of the Board of Governors. The Nominating Committee shall nominate individuals to serve as officers of the Association, members?at?large of the Board of Governors, and honorary members of the Association. The Nominating Committee shall file their report with the Secretary not later than 45 days prior to the annual meeting and shall subsequently present their report at the Annual Meeting of the Association for action by the members. The Secretary shall arrange for the report to be available to the members on the Association Web Site not later than 30 days prior to the annual meeting. Any additional nominations endorsed in writing by at least five members entitled to vote, and filed with the Secretary not later than 45 days prior to the annual meeting, shall also be included in the report posted on the Association Web Site by the Secretary. Further nominations may be made from the floor at the annual meeting of the association.
Section 5.04 Chairman. The Chairman shall have general direction of the affairs of the Association. In addition, the Chairman shall perform such other duties and have such other responsibilities as the Board of Governors may from time to time determine. He shall preside at all meetings of the Board of Governors and meetings of the Association.
Section 5.05 Vice-Chairman. The Vice-Chairman shall perform the duties and exercise the powers of the Chairman in the absence or disability of the Chairman and shall perform such other duties and have such other powers as the Board of Governors may from time to time prescribe. The Vice-Chairman shall be chairman of the Regatta Committee and shall have general direction of and responsibility for the running of the Association's championship regattas. In case of a vacancy in the office of Chairman, the Vice-Chairman shall succeed to the office of Chairman and hold said office for the balance of the unexpired term of his predecessor.
Section 5.06 Secretary. The Secretary shall keep a true record of the proceedings of all meetings of the Association and meetings of the Board of Governors, shall keep the correct roll of all of the membership of the Association, shall see that all notices are duly given in accordance with the provisions of these By-Laws, shall be custodian of the records (other than financial) of the Association, shall conduct all correspondence of the Association, and in general, the Secretary shall perform all duties as may from time to time be assigned to him by the Board of Governors or the Chairman.
Section 5.07 Treasurer. The Treasurer shall have charge, custody of, and be responsible for all funds and securities of the Association and deposit all such funds to the credit of the Association in such banks, trust companies or other depositories as shall be selected from time to time by him or the Board of Governors; disburse the funds of the Association under the general control of the Board of Governors; render a statement of the condition of the finances of the Association at all meetings; shall have charge of the books and records of account of the Association which he shall keep or cause to be kept in a secure place and which shall be made available to the Board of Governors from time to time as it may request; be responsible for the keeping of correct and adequate records of the assets, liabilities, business and transactions of the Association and in general, perform all the duties incident to the office of treasurer and such other duties as from time to time may be assigned to him by the Board of Governors or the Chairman.
Section 5.08 General Powers. Each officer shall have, in addition to the duties and powers herein set forth, such duties and powers as are commonly incident to his office and such duties as the Board of Governors shall from time to time designate. In case of a vacancy in the office of Vice-Chairman, Secretary, Treasurer, or a member-at-large, the Board of Governors shall have the power to fill the vacancy. Any appointment to fill such vacancy shall terminate at the next Annual Meeting of the Association.
Section 6.01 Regatta Committee. There shall be a Regatta Committee which shall have the responsibility for the general direction of the championship regattas sponsored by the Association. The Vice-Chairman of the Association shall serve as chairman of the Regatta Committee and there shall be as many additional members as the Board of Governors may determine at its regular meeting held in April of each year. Without limiting the general responsibility set forth above, the Regatta Committee shall have the following duties:
- Determine the nature of and obtain prizes for championship regattas and deliver same to the host clubs for presentation at the end of the regatta.
- Ensure that the Host Club has mailed notices of regattas, entry forms, and related material to the appropriate members prior to July 1 of each year.
- Arrange to have the official Association flag delivered to each host club prior to each regatta to be flown at the club on regatta day.
- Have at least one member of the Regatta Committee present at each host club on regatta day to serve as official judge or judges representing the Association at the regatta with respect to matters over which the Association retains responsibility. The presence of such judge or judges at each regatta shall be a prerequisite to official sponsorship of that regatta by the Association.
- Assist the flag officers and race committee of the host club holding any regatta sponsored by this Association in any way necessary or appropriate to assure the proper planning and conduct of the regatta.
- Perform such other duties and have such other responsibilities as the Regatta Committee or the Board of Governors may from time to time determine. No member of the regatta committee shall serve as an official judge or in any other way represent the Association on regatta day with respect to any regatta in which such member shall be competing.
Section 6.02 Special Committees. There shall be such special committees as the Board of Governors may from time to time appoint to carry out special functions and purposes.
The fiscal year of the Association shall commence on the first day of January and end on the thirty-first day of December.
MEETING OF MEMBERS
The Annual Meeting of the Association shall be held during the months of July or August in each year, at such time and place as the Chairman shall determine. Special meetings of the Association may be called by the Chairman at such times and places as he may designate. The Chairman shall call a special meeting of members when requested so to do by any ten (10) members entitled to vote thereat. Ten such members shall constitute a quorum for the transaction of business at any meeting of the Association. Except as otherwise provided by these By-Laws, the affirmative vote of a majority of the members present and entitled to vote at any meeting at which a quorum is present shall be sufficient to transact any business. Notice of the meeting shall be given by the Secretary to each member of the Association by mailing the same to the address recorded with the Secretary, at least ten (10) days before the day on which the meeting is to be held. Every such notice shall state the time and place of the meeting, but need not state the purpose thereof. Such notice shall be sent by regular mail, postage prepaid, to the last known address of such person as furnished by him to the Secretary.
Use of masculine terms in these By-Laws shall be deemed to include a corresponding feminine term if equally appropriate in the context.
All By-Laws of the Association shall be subject to alteration or repeal and new By-Laws may be adopted by the affirmative vote of a 2/3 majority of the voting members of the Association present in person or represented by proxy given at the Annual Meeting of the Association, or at any special meeting of the Association at which a quorum shall be present, provided that in each case notice of the proposed alteration or repeal or the proposed new By-Laws be included in the notice of such meeting.
The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these bylaws.
One Design Class Regulations
- Boats shall be standard Beetle Cat boats (wooden) built by Beetle, Inc. of South Dartmouth, MA or their predecessors Concordia Company of South Dartmouth, MA or Beetle Boat Builders of New Bedford, MA. The Sail Plan and Deck Plan, with descriptions, published by Beetle, Inc. in 1995, shall constitute part of these specifications for boats competing in NEBCBA sponsored events, except that, the following variations in Hull, Equipment, and Rig are permitted. Any alteration, addition, or deletion from the boat, as supplied by Builder, not specifically listed here, is prohibited:
- Alternative outhauls for Clew and Peak are permitted.
- Fixed position Shrouds are permitted.
- Material and construction of rope used for Mainsheet and Halyards may vary but shall not be less than 1/4 inch in diameter. Material, construction, and diameter of rope used for bridle and centerboard pennant may vary.
- Blocks for running rigging may be replaced, one-for-one, with other single-sheave blocks provided the original location is maintained.
- The Peak Halyard may be arranged with either an additional single-sheave block on the mast or a double-sheave block replacing the original single-sheave block and with the dead end of the halyard attached near the end of the Gaff.
- The Mainsheet Cleat may be added to, or replaced by, another cleat, block, or cleat/block combination fixed on the centerline floor board, centerboard box, or foredeck centerline.
- Cleats may be added to the centerboard box, coaming, or deck for the sole purpose of holding the centerboard pennant.
- Variation of the type and location of the two deck Halyard Cleats is permitted.
- Additional cleats and chocks for mooring are permitted.
- Traveller block deck protectors are permitted, but shall not stop traveller block short of traveller ends.
- Fairing of the Centerboard and Rudder is permitted except that their outlines, as shown in the plan, shall be maintained, and that the centerboard shall be 3/4 inch (nominal) plywood or solid wood and may be tapered, and that the Rudder shall be 1 inch (nominal) plywood or solid wood and may not be tapered in the area within 12 inches of the forward edge.
- The Officers of the New England Beetle Cat Boat Association have the authority to approve on a case-by-case basis, upon written request, the use of alternative repair methods and materials such as fiberglassing the hull, cold molding, and the like if a majority of the Officers find that the use of such methods and materials was (a) for the purpose of restoring or preserving the hull and (b) did not materially alter the sailing characteristics, weight, or appearance of the hull.
- Tillers may be less than, but not more than, 48 inches in length.
- Such items as cockpit and sail covers, drawers, shelves, compass, wind indicators, outboard brackets, name boards, graphics, color changes, personal gear, provisions,etc. are permitted.
- Required Equipment aboard any boat taking part in a NEBCBA sponsored event includes at least an anchor with warp, a pump or bailer, a United States Coast Guard (USCG) approved Type I, II, or III Personal Flotation Device (PFD) for each person on board, an oar or paddle, and a whistle or other sound signalling device.
- The sail may be made of Dacron or Natural fiber provided the weight of the fabric is no less than 3.5 ounces per 28 inch lineal yard for Natural fiber and 3.8 ounces for Dacron. Sail windows are permitted provided that the total area of window(s) does not exceed 10 square feet and that no part shall be closer than 12" from the luff and 6" from the foot.
(Sail specifications as published by Beetle Inc.)
- Proposed changes in these regulations should be brought before the New England Beetle Cat Boat Association Board of Governors for possible adoption.
- A race or series of races should be conducted annually to determine the NEBCBA champions of the Beetle Cat class.
- Open Championship
- The Leo J. Telesmanick Championship consists of a race or series of races on one or more days at one location to determine the "Leo J. Telesmanick" champion.
- The "Leo J. Telesmanick Championship" is open to any NEBCBA member properly registered for the event as the skipper and anyone properly registered for the event as a crew.
- The "Leo J. Telesmanick" is a "bring your own boat" event. Host organizations are encouraged to make every effort to provide boats for use (on a first come, first served basis) by those wishing to compete but unable to bring a boat.
- In addition to the overall champion award, other awards, as determined by NEBCBA, may be given to other finishers in the overall category and in other categories such as Women, Men, Old Salts, Juniors, Mitey Mites, Parent/Child, etc.
- There may be other events as suggested to and approved by NEBCBA. The method of conduct and eligibility for such events shall be at the discretion of NEBCBA.
- There shall be a Skipper and a Crew of one or more on board at all times while racing.
- The dates and locations for all events shall be determined by the NEBCBA Board of Governors prior to June First of each year.
- An agreement of Indemnification shall be made part of the official entry documentation for each event. This agreement, properly signed, must be in the hands of the race committee before the start of the first race
- NEBCBA shall provide insurance, either through an established insurance company or through funds available in the treasury of NEBCBA, to pay for damage to or loss of equipment of Beetle Cat boats made available by host organizations for use in NEBCBA events. The insurance is to be in place during from the time the boats are available at the beginning of the event day until they are returned to mooring or dockage at the conclusion of racing for that day, as determined by the host Race Committee. This insurance is subject to the provisions covered in section 3.10.
- NEBCBA shall provide regatta liability insurance through an established insurance company.
- All races shall be governed by the International Sailing Federation (ISAF) Racing Rules of Sailing, the United States Sailing Association (USSA) Prescriptions, and these Beetle Cat One Design Class Regulations. Further modifications, as permitted by the Racing Rules of Sailing and these Class Regulations, may be introduced in the host club's sailing instructions for the event.
- NEBCBA shall provide not less than one Event Representative to be present at each NEBCBA event. The Chairman of the Regatta Committee shall appoint the Event Representative.
- The host Race Committee shall have overall authority in matters pertaining to the management of the races at their Location.
- The host club shall provide sailing instructions to each skipper prior to the event.
- The Skipper (Helmsperson) shall be the person listed on the official entry form unless permission for a change is granted by the NEBCBA Event Representative.
- In accordance with Federal and State law, a USCG approved Type I, II, or III PFD for each person shall be aboard while on the water and shall be worn as required by law.
- The rudder, centerboard, sail, standing rigging, and running rigging may not be replaced or exchanged in the period of time between the beginning of the first race and the end of the last race on any race day except by specific permission of the NEBCBA Event Representative.
- Time Limits
- Individual race time limits shall be at the discretion of the Host Race Committee. In the absence of a time limit in the Sailing Instructions, there is no time limit.
- As many races as possible shall be sailed within the daily race time. If, however, in the opinion of the Race Committee, adverse conditions exist, a single race may determine a championship.
- The Host organization shall provide a Protest Committee and conduct any protest hearings according to the Racing Rules of Sailing. The NEBCBA Event Representative shall be a member of the Protest Committee.
- Scoring shall be by the 'Low-Point Scoring System' as outlined in Appendix A of the Racing Rules of Sailing.
- Round Robin & Borrowed Boats
- When a round robin rotation is used, the host club shall give the NEBCBA Event Representative, prior to the start of each days racing, a list of the boats to be used by name, sail number, and owners name and a description of any defects.
- At the conclusion of each days racing, the Host Race committee shall give the NEBCBA Event Representative a written report of all known loss of equipment or damage to the boats provided by the Host. The report shall include Boat Name, Sail number, and owner name and include detail of specific loss or damage and list any witnesses to that loss or damage.
- The owners should submit any claims for damage or loss of equipment, as reported in 3.10.2, within 30 days of the event, to the Host organization. The Host should ascertain the validity of the claim to the best of their ability and forward the claim to the Regatta Chairman of NEBCBA, accompanied by appropriate endorsement.
- Receipted bills for repair of damages or replacement of lost equipment shall then be approved by the Chairperson of the Host Race Committee and submitted to the Regatta Chairman of NEBCBA for reimbursement.
- During a Round Robin event, each skipper is responsible for an inspection of the boat to which he is assigned. Any defects shall be reported to the Race Committee before racing. Any damage or loss, no matter how small, shall be reported to the Race Committee at the end of the race in which the damage or loss took place. Once a skipper has inspected the boat and started a race, failure to complete the race because of equipment shortage or failure will result in a score of DNF for that race.